Introduction

The following terms and conditions govern all use of therapyforms.co.uk (the "Website") and all content, services, and products available through it. Therapy Forms Ltd (registered in England and Wales, company number 16041758) owns and operates the Website. By accessing or using the Website, you agree to be bound by these terms, along with the Privacy Policy.

The Website provides digital tools and forms (the "Resources"), including but not limited to digital Cognitive Behavioral Therapy (CBT) tools for psychotherapists. The Website is currently in its prototype stage, designed for testing and feedback purposes. While we strive to provide a functional service, certain features, data handling practices, or security measures may not yet meet final production standards. By using the Website, you acknowledge these limitations and agree to use the platform with this understanding. Therapy Forms disclaims liability for issues arising from this prototype status, including data loss, security breaches, or performance inconsistencies.

Therapy Forms reserves the right to update or modify these terms and related policies at any time and will notify users of significant changes. Your continued use of the Website after such updates constitutes acceptance of the revised terms.

If you do not agree to these terms, you must stop using the Website immediately.

User eligibility

To use the Website, you must be at least 18 years old and be working as a psychotherapist or other professional user. As a psychotherapist or other professional user, you may allow the clients and students you work with to access the Resources available on the Website, but you are solely responsible for determining whether such access is appropriate.

As a psychotherapist or other professional user, you are expected to work within the bounds of your own competencies, using your professional skill and knowledge. The Resources provided on the Website are intended to support good practice and are not a substitute for your professional judgement or clinical practice.

If you become aware that any person with whom you share the Resources has a medical condition and/or medical symptoms outside the bounds of your competencies, you must advise them to seek the advice of a physician or other qualified health provider. In the case of a medical emergency, you must immediately contact emergency services. The Resources provided on this Website do not constitute medical advice or diagnosis.

Use of the platform

The Resources are intended for psychotherapists to use professionally. Psychotherapists and healthcare providers may use the Resources on the Website subject to our terms and conditions.

Sharing: You may share the resources with:

Clients: Individuals with whom you have a professional therapeutic relationship, whether treated individually, as a couple, or in a group, and whether in-person or remotely.

Supervisees: Clinicians or trainees with whom you have a supervisory relationship. However, supervisees are not licensed to use the Resources independently unless they also have an active subscription.

Students: Individuals enrolled in a school, college, or university where you hold a professional role (e.g., school counsellor, teacher, lecturer).

You may share Resources by:

Screen sharing during online sessions.

Downloading and emailing the materials.

Downloading and printing the materials.

You must not save, store, or upload any Resources to digital platforms other than the Website. Except for screen-sharing during online therapy sessions, you may not resell, redistribute, or display the Resources electronically. Unauthorised use of the Resources may result in the suspension or termination of your account.

You are solely responsible for the content you input and share on the Website. Therapy Forms does not endorse, support, or guarantee the accuracy or reliability of any user-generated content, nor does it assume any responsibility for the content you create. You acknowledge that any reliance on such content is at your own risk.

You must not submit or post any content that; Violates any applicable laws or regulations, is defamatory, obscene, abusive, or otherwise objectionable, contains personally identifiable information of any individual, including clients or patients, infringes on the intellectual property rights of any third party.

Responsibility of website visitors

By operating the Website, Therapy Forms does not represent or imply that it endorses the material posted by users, or that it believes such material to be accurate, useful or non-harmful. The Website may contain user content that is offensive, indecent, or otherwise objectionable, as well as content containing technical inaccuracies, typographical mistakes, and other errors.

Data Processing

Therapy Forms, as the owner and operator of the Website, acts as the Data Controller under the General Data Protection Regulation (GDPR) for any personal data processed through the Website. Therapy Forms is responsible for determining the purposes and means of processing personal data provided by users of the platform.

Users, particularly registered psychotherapists and other professional users, are responsible for ensuring that any data entered into the Website does not include personally identifiable information (PII). All personal data should be anonymized in a way that it cannot be directly or indirectly linked to an individual.

Therapy Forms is committed to protecting your privacy and ensuring the security of any data entered into our platform. While using the Website, you may require inputting sensitive information into the Resources, however, no personally identifiable information (PII), such as names, addresses, contact details, or demographics, should be entered into the platform.

Users must avoid entering specific identifiers such as names, addresses, contact details, or other information that could reveal the identity of an individual. Data should be entered in a general format that serves therapeutic purposes without compromising individual privacy.

Users agree to process data in line with GDPR principles, including data minimization, purpose limitation, and accuracy, ensuring that only necessary information is recorded, and that it is accurate and relevant for professional use on the platform.

Users must notify Therapy Forms immediately if they become aware of any unauthorised access, accidental data exposure, or breach of anonymized data that may pose a risk to privacy. Therapy Forms reserves the right to investigate any potential data breaches and may request additional information from users to ensure compliance with GDPR.

By using the Website, users confirm their understanding of their role in maintaining data anonymity and agree to process data in compliance with GDPR requirements and the platform’s standards for data security and privacy.

Prohibited Activities

To maintain the integrity, security, and professionalism of the platform, users must refrain from engaging in any of the following prohibited activities:

You must not use the Website for any illegal or unauthorised purpose, including but not limited to violating any local, national, or international laws and regulations.

You may not upload, share, or distribute any content that infringes upon the intellectual property rights, privacy rights, or any other rights of third parties.

You are prohibited from using the platform to harass, threaten, abuse, or otherwise harm any individual, whether a fellow professional or client.

You must not impersonate any person or organisation or misrepresent your affiliation with any individual or entity.

You are forbidden from uploading or transmitting viruses, malware, or any other harmful code designed to interfere with the functionality of the Website or other users’ devices.

You must not attempt to gain unauthorised access to any part of the Website, its systems, or user accounts, including attempting to hack, probe, or scan the Website's vulnerabilities.

You must not download, share, distribute, or resell any resources in a way that violates our Terms and Conditions, including redistributing materials without permission or using the resources for purposes outside the scope of professional work.

Automated methods, such as bots or crawlers, must not be used to collect, harvest, or scrape data from the Website without our express permission.

You must not disrupt, overburden, or interfere with the normal operation of the Website, including any attempt to disable, degrade, or sabotage the platform’s performance.

Consequences of GDPR Violations

Therapy Forms takes GDPR compliance very seriously to protect user privacy and data security on the platform. Failure to adhere to GDPR requirements when using the Website, especially concerning the handling of any personal or sensitive data, may result in one or more of the following actions:

Minor or first-time GDPR violations may result in a formal warning. Therapy Forms will provide guidance on corrective actions required to align with GDPR standards.

For repeated or significant GDPR violations, Therapy Forms reserves the right to temporarily suspend the violator’s account. Suspension aims to prevent further breaches while corrective measures are reviewed and implemented.

In cases of serious or deliberate GDPR violations, Therapy Forms may permanently terminate the violator’s account, which will remove their access to the Website and its resources.

Where a GDPR violation involves unauthorised processing, mishandling, or distribution of personal data in a way that breaches GDPR, Therapy Forms reserves the right to report the incident to relevant regulatory authorities, including the Information Commissioner’s Office (ICO).

Therapy Forms may seek compensation for any financial penalties, claims, or damages incurred as a result of GDPR violations by a user.

Therapy Forms prioritises a safe and compliant environment, and users are encouraged to reach out for clarification or support in meeting GDPR requirements.

Account Registration

To access the Resources on the Website, you will need to create an account. By doing this you agree to provide accurate, current, and complete information during registration. You are responsible for maintaining the confidentiality of your account credentials and for all activities under your account.

If we suspect that any information is inaccurate, incomplete, or outdated, we reserve the right to suspend or terminate your account. Therapy Forms is not liable for any unauthorised access to your account unless caused by our negligence. Your account is personal and cannot be transferred or shared without our consent.

We may suspend or terminate your account at any time if you violate these terms, engage in illegal activities, or misuse the Website.

Content posted on other websites

We have not reviewed, and cannot review, all of the material, including computer software, made available through the websites and webpages that link to the Website. Therapy Forms does not have any control over these websites and webpages, and is not responsible for their contents or their use. By linking to a website or webpage, Therapy Forms does not represent or imply that it endorses such website or webpage. You are responsible for taking precautions as necessary to protect yourself and your computer systems from viruses, worms, Trojan horses, and other harmful or destructive content. Therapy Forms disclaims any responsibility for any harm resulting from your use of other websites and webpages.

Copyright infringement

As Therapy Forms asks others to respect its intellectual property rights, it respects the intellectual property rights of others. If you believe that material located on or linked to by therapyforms.co.uk violates your copyright, you are encouraged to notify Therapy Forms. Therapy Forms will respond to all such notices, including as required or appropriate by removing the infringing material or disabling all links to the infringing material. Therapy Forms will terminate a user’s access to and use of the Website if, under appropriate circumstances, the user is determined to be a repeat infringer of the copyrights or other intellectual property rights of Therapy Forms or others. In the case of such termination, Therapy Forms will have no obligation to provide a refund of any amounts previously paid to Therapy Forms.

Intellectual property

Therapy Forms Ltd own all intellectual property rights to the Website and the Resources available on it. These works are protected by copyright laws and treaties worldwide, and all rights are reserved. This means that you cannot copy, distribute, or use the Resources without prior written permission.

You are granted a limited, non-exclusive, non-transferable license to use the Resources solely for your professional therapeutic work, as outlined in these terms.

You may not copy, distribute, modify, or create derivative works from the Website’s content without prior written permission from Therapy Forms.

You may not use any content for commercial purposes beyond those permitted by your subscription.

You must not remove or alter any copyright notices or proprietary markings on the Resources.

Any unauthorized use of the Resources may result in the termination of your account and/or legal action.

Termination

Therapy Forms may terminate your access to all or any part of the Website at any time, with or without cause, with or without notice, effective immediately. Therapy Forms can terminate the Website immediately as part of a general shut down of our service. All provisions of this Agreement which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

Disclaimer of warranties

The Website is provided “as is”. Therapy Forms and its suppliers and licensors hereby disclaim all warranties of any kind, express or implied, including, without limitation, the warranties of merchantability, fitness for a particular purpose and non-infringement. Neither Therapy Forms nor its suppliers and licensors, makes any warranty that the Website will be error free or that access thereto will be continuous or uninterrupted. You understand that you download from, or otherwise obtain content or services through, the Website at your own discretion and risk.

Limitation of liability

In no event will Therapy Forms, or its suppliers or licensors, be liable with respect to any subject matter of this agreement under any contract, negligence, strict liability or other legal or equitable theory for: (i) any special, incidental or consequential damages; (ii) the cost of procurement for substitute products or services; (iii) for interruption of use or loss or corruption of data; or (iv) for any amounts that exceed the fees paid by you to Therapy Forms under this agreement during the twelve (12) month period prior to the cause of action. Therapy Forms shall have no liability for any failure or delay due to matters beyond their reasonable control. The foregoing shall not apply to the extent prohibited by applicable law.

General representation and warranty

You represent and warrant that (i) your use of the Website will be in strict accordance with the Therapy Forms Privacy Policy, with this Agreement and with all applicable laws and regulations (including without limitation any local laws or regulations in your country, state, city, or other governmental area, regarding online conduct and acceptable content, and including all applicable laws regarding the transmission of technical data exported from the country in which you reside) and (ii) your use of the Website will not infringe or misappropriate the intellectual property rights of any third party.

Indemnification

You agree to indemnify, defend, and hold harmless Therapy Forms, its directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, or expenses (including reasonable legal fees) arising from:

Your violation of these terms or any related policies.

Your misuse of the Website, including improper data input or unauthorized sharing of Resources.

Claims resulting from your professional use of the Resources, except where the claim arises due to Therapy Forms' negligence or breach of these terms.

Limitations:

This indemnity does not apply where you are held liable for matters caused solely by Therapy Forms’ gross negligence or intentional misconduct.

Therapy Forms will take reasonable steps to mitigate any claims or damages for which indemnity is sought.

Disclaimer

This site is provided by Therapy Forms in good faith on an “as is” basis. The site is provided for psychotherapists or other professional users and the Resources may not be copied, reproduced, distributed, edited or in any other way modified without written consent from Therapy Forms. Use of the site does not constitute any kind of contractual relationship with Therapy Forms.

We make every effort to make sure the site provides up to date, and accurate information. However, to the extent permitted by applicable law, Therapy Forms gives no representations, warranties or conditions concerning the site, its content, including downloads, or other sites linked to it. We do not warrant that access to the site will be uninterrupted. We do not accept liability for any error or omission in the information, products or services provided on, downloaded from, or accessed via this site, nor for losses or damages arising in any way from individual’s use of the site, except as permitted or required under applicable law.

Sometimes links to third party sites will be provided from this site. Therapy Forms does not accept any responsibility or liability, nor offers any warranties or representations relating to the content or practices of these third parties, nor for their privacy and security procedures which may differ from Therapy Forms. Links to third party sites do not necessarily constitute an endorsement of that site.

Therapy Forms reserve all intellectual property rights for the information provided on this site, unless otherwise stated.